--- title: "AI for Med Spas: A Done-for-You AI Team | Astra AI" description: "AI for med spas, done for you. Astra AI designs, installs and runs 20 AI agents for med spas and aesthetic clinics. $2,500/mo + AI costs." canonical: "https://www.m-i-n-d.ai/ai-team/med-spas" updated: "2026-10-12" --- # AI for med spas: Your med spa never misses another inquiry. Astra AI designs, installs and runs a team of 20 AI agents built for medical spas. They answer inquiries, book visits, send reminders, bring patients back and keep the paperwork moving. They work inside the booking and charting software you already use. Your nurse and provider make every clinical call. Astra AI designs, installs and runs a done-for-you AI agent team for med spas. It runs on the AI the client already uses (Grok Bot, Muse, Dots, Hermes, OpenClaw or Claude), shares one memory in MIND, and is managed by Astra AI every month. ## The team ### Get New Clients - **Speed-to-Lead Agent**: Answers every new web form, Instagram or Facebook lead ad inquiry in minutes with a friendly, approved reply and a booking link. (works in Meta Lead Ads, Instagram DMs, Google Business Profile, Boulevard, Zenoti, Mangomint, Aesthetic Record) - **Missed-Call Text-Back Agent**: Texts back someone whose call went unanswered and asks how it can help. (works in Your business phone system, Boulevard, Zenoti, Mangomint (texting)) - **Local Search Agent**: Keeps your Google Business Profile and listings right, drafts weekly posts and answers common profile questions. (works in Google Business Profile, your website) - **Social Content Agent**: Drafts a month of captions, stories and reel scripts from your approved treatment list and photo library. (works in Instagram, Facebook, TikTok, Canva, your photo library) - **Lead Source Reporting Agent**: Shows which channel brought which booked, paid client, so ad dollars follow results. (works in Meta Ads, Google Ads, Boulevard, Zenoti, Mangomint) ### Win the Booking - **Inquiry Qualifier Agent**: Asks what the person wants and what they have had before, then routes them to the right consult or treatment. (works in Boulevard, Zenoti, Mangomint, Aesthetic Record, MIND) - **Booking Agent**: Finds a time, books the consult or treatment, takes the deposit and confirms. (works in Boulevard, Zenoti, Mangomint, Stripe, Square) - **Consult Prep Agent**: Sends the intake and consent forms, collects the answers and puts a one-page summary in front of the provider before the visit. (works in Aesthetic Record, Nextech, Boulevard forms, MIND) - **Package & Quote Agent**: Builds a written treatment-plan quote and a membership or package offer from your price list after the provider recommends it. (works in Boulevard, Zenoti, Mangomint, Stripe) ### Serve and Keep Clients - **Reminder & No-Show Agent**: Sends reminders, handles reschedules and fills a cancelled slot from the waitlist. (works in Boulevard, Zenoti, Mangomint) - **Aftercare Agent**: Sends your clinic’s written aftercare instructions and checks in the next day. (works in Aesthetic Record, Nextech, Boulevard, MIND) - **Rebooking Agent**: Invites a client back near the time your provider’s own plan says the next visit is due. (works in Boulevard, Zenoti, Mangomint, MIND) - **Membership & Package Agent**: Watches balances and expiry dates and reminds clients before they lose value. (works in Boulevard, Zenoti, Mangomint, Stripe) - **Reactivation Agent**: Reaches out to lapsed clients with a personal, relevant note. (works in Boulevard, Zenoti, Mangomint, MIND, your email platform) - **Review & Referral Agent**: Asks happy clients for a review and a referral, and flags unhappy ones to you first. (works in Google Business Profile, Instagram, Boulevard) ### Back Office and Owner - **Front Desk Inbox Agent**: Sorts email and DMs into "answer now," "send to provider" and "no action," and drafts the replies. (works in Gmail, Outlook, Instagram DMs, Boulevard) - **Inventory & Reorder Agent**: Tracks product counts, expiry dates and lot numbers entered by your staff, and drafts reorder lists. (works in Boulevard, Zenoti, supplier portals, spreadsheets) - **Chart & Consent Audit Agent**: Finds charts missing a signed consent, a photo authorization or a supervising-provider note, and lists them for your nurse. (works in Aesthetic Record, Nextech, Boulevard) - **Books & Reporting Agent**: Pulls daily sales, tips and refunds, codes them for the books and preps payroll inputs. (works in QuickBooks, Gusto, Stripe, Square, Boulevard, Zenoti) - **Owner Brief Agent**: Sends a one-page morning summary: yesterday’s revenue, schedule gaps, open inquiries, charts to fix and reviews to answer. (works in MIND and the tools above) ## Price $2,500/month · AI running costs billed at cost · cancel any time. Checkout: https://buy.stripe.com/7sY28q1HN7IteR2cXne7m0f ## FAQ **How do med spas use AI?** Most med spas and aesthetic clinics start with one AI tool, like a chatbot or a writing assistant. The bigger gain comes from a team: 20 agents that each own one job, such as answering inquiries, booking, rebooking and following up after treatments. They share one memory in MIND, so nothing restarts from zero. Astra AI designs that team for your office, installs it on the AI you already use and runs it every month. A licensed person on your team approves anything clinical. **What does the AI cost to run?** Our fee is $2,500 a month to design, install and run your team. What the AI itself costs to run is billed separately, at cost. It depends on your volume. We estimate it with you before you start. **Do I have to switch software?** No. The team works in the software you already use, such as Boulevard, Zenoti, Mangomint or Aesthetic Record. We confirm how it connects for your plan at setup. **How does this fit HIPAA?** The team is designed around HIPAA rules. Patient information only goes into tools covered by a signed business associate agreement with your clinic, and marketing only reaches people who gave written permission. Your counsel signs off on the setup. **Will the AI give medical advice?** No. It never diagnoses, picks a treatment or sets a dose. Any health question goes to your nurse or provider. **Will it text my clients without permission?** No. It texts people who contacted you, and people who agreed in writing to marketing. Every STOP is honored. **Which AI do you use?** We work with any AI agent you already use: Grok Bot, Muse, Dots, Hermes, OpenClaw and Claude. We pick the setup that fits your team and run it for you. **What happens to my client information?** Every agent shares one memory, MIND, so the Aftercare Agent knows what the Booking Agent said. Each agent gets its own login and permissions, set up on purpose at install. We describe what we do and do not promise a security outcome. **Can I cancel?** Yes. It is a month-to-month fee and you can cancel any time. We do not offer guarantees, free pilots or refunds, and we do not promise results. ## Facts - Provider: Astra AI (https://www.m-i-n-d.ai) - Price: $2,500/month management fee, AI running costs billed separately at cost, cancel any time - Page: https://www.m-i-n-d.ai/ai-team/med-spas