AI FOR FINANCIAL ADVISORS AND RIAS · DONE FOR YOU BY ASTRA AI More client time. Less admin. Compliance built in.
Astra AI designs, installs and runs a team of 18 AI agents built for independent advisors and RIAs. They prep your meetings, write up the notes, follow up and keep the records. They work inside the CRM and planning tools you already use, with your chief compliance officer in the loop. They never give advice, place a trade or move money.
Here is where the week goes in an advisory firm.
- Slow response to inquiries. A person fills in your form on Tuesday and hears back on Friday. By then they have talked to someone else.
- Quiet prospects. There is no steady follow-up between the discovery call and the proposal.
- Meeting admin. Prep before, notes after, the follow-up email and the CRM update. It gets done late or not at all.
- Clients who hear from you only at review time. Nobody tracks life events, document requests or clients who have gone quiet.
- Compliance drag on marketing and records. Every post, email and newsletter needs review and a record. So many firms post less, or less well.
Your value is the advice. Arithmetic, not a promise: a $1,000,000 household at a 1% fee is $10,000 a year. The 1% is the median blended fee for portfolios up to $1 million in the 2024 Kitces report, as reported by SmartAsset. Each lost inquiry is worth chasing.
Why we built it like a team
We build software that gives AI a memory. That is what MIND is.
You are a fiduciary. You cannot hand a client conversation to a black box, and you have a compliance manual and an exam to think about. So we did not design an AI advisor. We designed the people around the advisor: the one who prepares, the one who remembers, the one who follows up, the one who files the record, the one who flags a quiet client.
Eighteen roles. A clear owner for each task. One shared memory, so the agent that books the meeting and the agent that writes the follow-up know the same things.
Each role gets its own account and its own permissions, set up on purpose, and a human approves anything that matters. We also keep a list of every AI tool in the firm and what customer information it can touch. Giving every agent the keys to everything is how you get a mess.
The team does not touch your portfolios, your trades or your clients’ money. It takes work off your desk and leaves a record behind it. We build it, we run it, and we keep it running.
Meet your AI team
Get New Clients
- Lead Response Agent: Replies to every website form, webinar signup and email inquiry the same day with an approved reply and a link to book a discovery call. Works in: Redtail, Wealthbox, Salesforce Financial Services Cloud, Outlook, Gmail, Calendly. You approve: The reply scripts, once. No investment advice or performance statements in any reply.
- Prospect Research Agent: Builds a list of target prospects from public sources, adds detail and drafts a personal first note for each. Works in: Public web, LinkedIn (manual export), MIND, Redtail, Wealthbox. You approve: You choose who gets contacted and approve each message. It does not text or robocall prospects who have not opted in.
- Content & Newsletter Agent: Drafts a monthly newsletter, blog posts and social posts from your own topics and past notes. Works in: Your website, your email platform, LinkedIn. You approve: Every piece goes to the Compliance Pre-Review Agent, then your chief compliance officer. No performance numbers, testimonials or "guaranteed" language unless counsel signs off.
- Centers-of-Influence Agent: Keeps in touch with CPAs, attorneys and other referral partners, tracks introductions and drafts thank-you notes. Works in: Redtail, Wealthbox, Salesforce, Outlook. You approve: You approve each note. It never offers or tracks payment for a referral without your chief compliance officer’s approval.
Win the Client
- Scheduling Agent: Books discovery and review meetings across calendars and sends reminders. Works in: Outlook, Google Calendar, Calendly, Zoom, Redtail, Wealthbox. You approve: You set your availability and meeting types.
- Pre-Meeting Brief Agent: Builds a one-page brief 24 hours before a meeting: who they are, what was said last time, open items and documents received. Works in: Redtail, Wealthbox, Orion, Black Diamond, Altruist, Schwab Advisor Center, Fidelity Wealthscape, eMoney, MoneyGuidePro, RightCapital, MIND. You approve: Read-only for you. Portfolio data is shown only as the custodian reports it, and it adds no performance language.
- Notes & Follow-Up Agent: Turns your meeting notes (or an approved recording or transcript) into a clean record, an action list and a draft follow-up email. Works in: Zoom, Redtail, Wealthbox, Salesforce, Outlook. You approve: You review and send. It records only with consent captured and logged. Notes are firm records.
- Proposal & Onboarding Agent: Assembles the engagement paperwork, tracks delivery of required disclosures and checks the new-account packet for missing items. Works in: DocuSign, custodian new-account tools (Schwab, Fidelity, Altruist), Redtail, Wealthbox, Holistiplan. You approve: You and compliance sign off. It tracks that Form ADV Part 2A and the client relationship summary (Form CRS) were delivered when required. It never opens an account.
Serve and Keep Clients
- Client Request Intake Agent: Sorts service requests such as address changes, forms and statements, and prepares the paperwork for your staff. Works in: Outlook, Gmail, Redtail, Wealthbox, DocuSign, custodian service tools. You approve: Your staff verify the client’s identity and submit anything to a custodian. It never submits money-movement requests.
- Review Prep Agent: Prepares the annual or semiannual review packet three weeks ahead: agenda, last year’s goals, open tasks and items to ask. Works in: Orion, Black Diamond, eMoney, MoneyGuidePro, RightCapital, Redtail, Wealthbox, MIND. You approve: You review the packet and decide what to say about the portfolio.
- Life-Event Outreach Agent: Notices events in your notes (a new baby, a retirement date, a home sale) and birthdays, then drafts a personal check-in. Works in: Redtail, Wealthbox, MIND. You approve: You approve each message. No advice in the message.
- Document Collection Agent: Asks clients for tax returns, statements and beneficiary forms, tracks what is outstanding and nudges politely. Works in: Outlook, DocuSign, Holistiplan, your secure client portal. You approve: Your staff handle the documents. Nothing sensitive is requested over unsecured channels.
- Attrition Watch Agent: Flags clients with no contact for a period you set, big withdrawals or a slowing response, so you call first. Works in: Redtail, Wealthbox, Orion, Black Diamond, custodian reports, MIND. You approve: A read-only flag to you. It never contacts the client about a withdrawal.
Back Office and Owner
- Compliance Pre-Review Agent: Checks every draft ad, post and email against your firm’s marketing-rule checklist and writes a short flag list for your chief compliance officer. Works in: Your compliance manual, MIND, your shared drive. You approve: Your chief compliance officer decides. The agent never approves anything.
- Records & Archive Agent: Makes sure the messages the agents draft or send are kept as your firm’s policy requires, and logs where each is stored. Works in: Smarsh, Global Relay (or your firm’s archive), Outlook, Redtail, Wealthbox. You approve: Your chief compliance officer owns the records policy.
- Fee Billing Prep Agent: Prepares the quarterly fee calculation and matches it to the custodian’s billing file for you to review. Works in: Orion, Black Diamond, Altruist, Schwab Advisor Center, Fidelity Wealthscape. You approve: You or your operations lead approve and submit. The agent never submits billing.
- Vendor & Incident Log Agent: Keeps the vendor list, including every AI tool and what customer information it can touch, plus contract dates and an incident log. Works in: MIND, spreadsheets, vendor portals. You approve: Your chief compliance officer or operations lead reviews. The agent does not decide whether a breach occurred.
- Owner Brief Agent: Sends a one-page morning summary: today’s meetings, new inquiries, proposals waiting, clients to call, documents outstanding and compliance flags. Works in: MIND and the tools above. You approve: Read-only. Nothing to approve.
How the agents work together
- Inquiry to signed client: Web inquiry → Lead Response Agent → Scheduling Agent → Pre-Meeting Brief Agent → You meet the prospect → Notes & Follow-Up Agent → Proposal & Onboarding Agent → Records & Archive Agent files the packet and the follow-up email
- Content that clears compliance: Content & Newsletter Agent drafts → Compliance Pre-Review Agent flags → Your chief compliance officer approves → Your email platform sends → Records & Archive Agent stores a copy and the approval
- Review cycle: Review Prep Agent, three weeks out → Document Collection Agent requests missing items → Scheduling Agent books → Pre-Meeting Brief Agent → Notes & Follow-Up Agent after the meeting
- Client at risk: Attrition Watch Agent flags a quiet client or a large withdrawal → Owner Brief Agent shows it at 7:00 am → You call → Notes & Follow-Up Agent logs it
- Referral partner: Centers-of-Influence Agent drafts a thank-you after an introduction → You approve → Redtail or Wealthbox logs it → Owner Brief Agent reminds you of the partner’s next touch
A day with your team
- 7:00 am Owner Brief Agent sends today’s meetings, new inquiries, proposals waiting, clients to call and compliance flags.
- 8:00 am Pre-Meeting Brief Agent drops a one-page brief on each of today’s meetings.
- 9:30 am A web inquiry arrives. Lead Response Agent replies with your approved note and a booking link.
- 12:00 pm Notes & Follow-Up Agent turns the morning meeting into a CRM note, an action list and a draft follow-up for you to send.
- 2:00 pm Document Collection Agent nudges three clients for tax returns.
- 3:30 pm Content & Newsletter Agent sends the draft newsletter to Compliance Pre-Review Agent. Your chief compliance officer gets a short flag list.
- 5:00 pm Attrition Watch Agent flags a client who has gone quiet. It goes on tomorrow’s brief.
- 7:00 pm Records & Archive Agent confirms today’s messages are stored in your firm’s archive.
- 9:00 pm Everything is logged to MIND for tomorrow’s brief.
Works with what you use
Redtail, Wealthbox, Salesforce Financial Services Cloud, Orion, Black Diamond, Altruist, Schwab Advisor Center, Fidelity Wealthscape, eMoney, MoneyGuidePro, RightCapital, Holistiplan, DocuSign, Calendly, Zoom, Outlook, Gmail, Smarsh, Global Relay. Runs on the AI you already use: Grok Bot, Muse, Dots, Hermes, OpenClaw or Claude.
We connect to your systems at setup. Whether a tool connects by API, secure export or staff entry is set on your call and written into your scope document.
Built for financial advisor rules
- No advice, no trades, no money movement: the agents never recommend a security, give personal advice, place a trade, move money or state or imply performance. You and your chief compliance officer do those things.
- Marketing Rule: every public draft goes to the Compliance Pre-Review Agent and then your chief compliance officer. The agents never write performance claims or hypothetical returns, and never use testimonials, ratings or endorsements without an approved disclosure path. Anything the agents publish is your firm’s advertisement.
- Records: the Records & Archive Agent makes sure messages the agents draft or send are captured in your firm’s archive, and that every approved ad and its approval are stored. Agent messages are treated like staff messages.
- Approved channels only: the agents communicate through your firm’s approved channels. No texting from personal numbers. The Records & Archive Agent flags any channel outside your approved list.
- No AI claims: neither this page nor your marketing should say your firm uses AI to pick investments or forecast. The agents run your operations, not your portfolios, and the Compliance Pre-Review Agent flags any AI claim.
- Customer information: the Vendor & Incident Log Agent lists every AI tool and service provider that can touch customer information and tracks the provider notice terms. We name each agent’s access in your scope document.
- Form CRS: the Proposal & Onboarding Agent tracks that the client relationship summary was delivered and when, and flags a missing one. It does not decide who is a retail investor.
- Dual registration: if you are also registered with a broker-dealer, the Compliance Pre-Review Agent follows that firm’s approval and retention path as well.
- Texts and calls: the agents do not text or robocall people who have not opted in. Email and manual outreach carry a physical address and a working unsubscribe.
- Referral pay: the agents never offer, promise or track payment for a referral without your chief compliance officer’s approval and the written agreement and disclosures that go with it.
- Recording: meetings are recorded or transcribed only with consent captured and logged. State rules differ, so your counsel confirms yours.
- This is not legal advice. Your chief compliance officer owns your compliance program, and your counsel makes the final call on your rules.
What it is worth, and what it costs
- Client Acquisition Team ($6,474.53/mo): Answers inquiries, finds prospects and keeps your name in front of clients and referral partners, with every draft routed through compliance. Market research analysts and marketing specialists $37.87/hr x 173 hrs x 50% = $3,275.76. Writers and authors $36.98/hr x 173 hrs x 50% = $3,198.77.
- Meetings and Onboarding Team ($4,594.45/mo): Every meeting prepped, recorded in your CRM and followed up. Secretaries and administrative assistants $23.23/hr x 173 hrs x 75% = $3,014.09. Receptionists $18.27/hr x 173 hrs x 50% = $1,580.36.
- Client Service Team ($3,751.51/mo): Clients hear from you before they wonder if they should. Customer service representatives $21.53/hr x 173 hrs x 50% = $1,862.35. Information clerks $21.84/hr x 173 hrs x 50% = $1,889.16.
- Compliance and Records Team ($4,664.95/mo): Builds the review step and the paper trail around everything the team does. Compliance officers $38.81/hr x 173 hrs x 50% = $3,357.07. Paralegals and legal assistants $30.24/hr x 173 hrs x 25% = $1,307.88.
- Operations and Owner Reporting ($2,107.14/mo): Preps fee billing and briefs the owner. Bookkeeping, accounting and auditing clerks $24.36/hr x 173 hrs x 50% = $2,107.14.
- Managed Operations ($587.64/mo): We watch the team, fix what drifts, update prompts when your rules change, and review the logs with you. Management analysts $48.97/hr x 12 hrs = $587.64.
- Industry Architecture and Agent Design ($1,958.80 one-time): Choosing the roles, the handoffs and the approval points for your firm. Management analysts, 40 hrs x $48.97.
- Integration and MIND Memory Build ($5,155.20 one-time): Connecting your software, calendar, forms and email, and loading your contacts and history into MIND. Software developers, 60 hrs x $64.44 = $3,866.40, plus 20 hrs x $64.44 = $1,288.80 for the memory load.
- Prompt and Routine Library ($1,738.40 one-time): The scripts, message sets and daily routines every agent runs. Technical writers, 40 hrs x $43.46.
- Compliance Guardrail Build ($931.44 one-time): Marketing-rule checklist, records and archive routing, escalation rules and a vendor inventory template. Not legal advice. Compliance officers, 24 hrs x $38.81.
- Compliance Review ($620.96 one-time): One outside-in read of the guardrails against the advertising and recordkeeping rules, added because advisor marketing is heavily regulated. Compliance officers, 16 hrs x $38.81.
Total value: $32,585.02. $2,500/month · AI running costs billed at cost · cancel any time
Value is what it would cost to hire the closest roles at national median pay (U.S. Bureau of Labor Statistics, May 2025), at the share of a full-time role the agents cover. One-time lines and the managed operations hours use the same wages as a low stand-in for consultant time. It is not a promise of results.
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Who it is for
- Independent advisors and RIAs with a CRM and a chief compliance officer, even if that is you.
- Advisors who want more hours with clients and fewer on admin.
- Firms that want records and review steps built in.
Who it is not for
- Anyone who wants AI to recommend investments, trade or talk to clients unsupervised. It will not.
- Anyone who wants a promised number of new clients or assets. We do not promise one.
- A firm that wants to text purchased lead lists.
Frequently asked questions
How do financial advisors use AI in wealth management?
Most financial advisors, RIAs and wealth management firms start with one AI tool, like a chatbot or a writing assistant. The bigger gain comes from a team: 18 agents that each own one job, such as preparing for meetings, following up, keeping CRM notes current and queuing messages for compliance review. They share one memory in MIND, so nothing restarts from zero. Astra AI designs that team for your office, installs it on the AI you already use and runs it every month. A licensed person on your team approves advice and any message that needs compliance review.
What does the AI cost to run?
Our fee is $2,500 a month to design, install and run your team. What the AI itself costs to run is billed separately, at cost, based on what it uses. We estimate it with you before you start.
Do I have to switch software?
No. The team works inside your CRM, planning and reporting tools. We confirm how each one connects at setup.
Is this built around the SEC Marketing Rule and recordkeeping?
We build review and record steps around those rules. Every public draft goes to a compliance pre-review and then your chief compliance officer, and messages the agents draft or send are routed to your archive. Your chief compliance officer owns your program. We do not promise a result in an exam.
Will the AI give investment advice or touch client money?
No. It never recommends a security, places a trade, submits billing or moves money. You do those.
How do you handle client data and Regulation S-P?
Each agent gets its own login and permissions, set up on purpose at install, and we keep a list of every AI tool and what customer information it can touch. Regulation S-P asks you to oversee your service providers and have an incident response plan, and this list is part of that. We do not promise a security outcome.
Which AI do you use?
We work with any AI agent you already use: Grok Bot, Muse, Dots, Hermes, OpenClaw and Claude. We pick the setup that fits your firm and run it.
Can the agents record my client meetings?
Only with consent captured and logged, and only on tools you approve. Recording rules differ by state, so your counsel signs off.
Can I cancel?
Yes. It is month to month and you can cancel any time. We do not offer guarantees, free pilots or refunds, and we do not promise results.
See your AI team.
Enter your email and pick a time. We will show you which of the 18 agents your firm needs first.
$2,500 a month management fee. What the AI itself costs to run is billed separately.